Here are answers to frequently asked questions. More complete information is available in the General Rules (see tab at the top of the home page) and in the category description.
Q: What should constitute a nomination or cover letter?
A: Think of it as your time before the judges to explain your entry. Summarize the content. Tell why you did it, how you did it and what obstacles had to be overcome. Discuss major findings. Share feedback and results, if any. Help the judges understand why your work is prize worthy.
Q: The entry form asks for dates the work appeared but there isn't enough space in the field for all the dates in my entry. What should I do?
A: Use the first date and the last date or the primary submission date. Then the system will permit you to move to the next field.
Q: My work appears in a media outlet that is based in the United States but I work outside of the country. Am I eligible?
A: Yes, you are eligible. The Scripps Howard Awards program is a national journalism competition that honors journalism published, broadcast, distributed and/or posted by U.S.-based media outlets. Enter using the address of the media outlet associated with your work.
Q: May I submit zip files?
A:Please do not submit zip files. Instead, send up to 60 photos individually as jpgs or place the jpgs in a folder on an online site of your choosing and submit a link to the folder. You will find areas on the entry site for submitting files and links.
PDFs and URLs
Q: Your entry form has fields for me to enter PDFs and URLs. Should the same material be submitted as both a file and a link?
A: You need to submit each element of your entry just one time as either a file or a link unless you are choosing the mail-in option. We recognize that entries are unique and offer these features to make entering easier for you.
HOW MANY PDFs?
Q: May I submit our entire entry in one PDF or do you want multiple PDFs?
A: You may submit one PDF. If your entry is extremely large or difficult to present in an easy-to-understand context, you may want to submit multiple files.
THIRD PARTY SITES
Q: We don't want to put the link to our video on our television station's website. Is it okay to link to YouTube?
A: Yes. Just be sure that the link you submit to us is functional and will remain functional until April 1.
HOW ORIGINAL SHOULD IT BE?
Q: Does the requirement that content be submitted “as it originally appeared” mean we should enter PDFs of actual newspaper pages, or is it acceptable to submit a re-formatted version?
A: You may submit a re-formatted version of material as long as the content is original.
MAY I SUBMIT THE WHOLE PAGE?
Q: May I enter a PDF of the entire page or do I need to enter a PDF of just the article that is considered part of the entry?
A: Yes, you may enter the entire page but make sure the work you want the judges to review is easily identifiable and readable.
Q: I entered your contest last year. Do I use the same password?
A: No; please re-register.
Q: One of the files I want to submit exceeds your 50 MB limit for posting on your online entry site. I realize I could post it on a third-party site such as YouTube and include that link in my entry but I prefer to use your mail-in option. How do I enter by mail?
A. First Step - Check the box saying you are mailing your entry.
Second Step - Print a copy of the online award confirmation and include it with the disc(s) you are mailing to us. To print your online entry confirmation:
1. Complete the payment and checkout process.
2. Click on the “Your SHA Award Entries” tab and select the entry you will be mailing to us.
3. Click on print.
Third Step - Label the disc(s) with the category, title of the entry, and the confirmation number. DVDs should be formatted to be viewed as media on a DVD player or computer and not as a data file. Be sure your disc is formatted for cross-platform use: Windows PC and MAC and reviewable in either QuickTime or Windows Media Player. The disc must be protected by a sleeve and attached to the entry.
Fourth Step – Meet the postmark deadline and send it to
Scripps Howard Awards
Scripps Howard Foundation
312 Walnut Street
Cincinnati, OH 45202
PAYMENT BY CHECK INSTRUCTIONS
Q: I don’t want to place the entry fee on a charge card. How do I pay by check?
A: First, check the box on the entry form that indicates you will be paying by check and not charging the entry fee. Second, print a copy of the online award confirmation and include it with your check. Then, write the confirmation number on the memo line of your check. Make your check payable to: Scripps Howard Foundation and mail it to the Scripps Howard Awards address shown above. Be sure to mail it by the deadline: Jan. 31, 2013.
PAYMENT FOR MULTIPLE ENTRIES
Q: My news outlet wants to submit multiple entries in various categories and submit one check to pay for all. How do I do that?
A: Check that box on the entry form that indicates you’re paying by check. Write the number of entries you are paying for on the memo line and attach copies the corresponding confirmation forms.
WHEN AN INDIVIDUAL HAS HELP
Q: The rules say “individual only; no team entries.” I wrote the whole thing but because the photographer on the project asked some of the interview questions, I gave him a contributing byline. Does this disqualify my entry?
A: It does not. The nomination or cover letter should explain this so the judges understand why your entry is eligible.
CUT THE COMMERCIALS
Q: I have a broadcast entry and see that it must be presented as it originally aired. Does that mean the commercials should be included?
A: No. We are not interested in seeing the commercials. Our judges will want to see your work as it was first presented.
CORRECTIONS & CHALLENGES
Q: My investigative series was challenged after publication and needed a correction. May I still enter?A: Corrections, clarifications or retractions after the work originally appeared should be submitted as part of the entry. Please also include written challenges sent to the entrant or media outlet and responses by your news organization, if any.
Copyright © 2013 Scripps Howard Foundation. All Rights Reserved.
Scripps Howard Awards
SCRIPPS HOWARD FOUNDATION
312 Walnut Street
Cincinnati, OH 45202